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Office Manager / Execution Assistant to the CEO
Job Description: Office Manager / Execution Assistant to the CEO • Position Title: Office Manager / Execution Assistant to the CEO • Location: Los Angeles, CA (Hybrid: In-person and Remote) • Department: Executive Office • Reports To: CEO About Highlife: Highlife International LLC is a U.S.-based entrepreneurial group operating across sales, import/export, wholesale, and professional services. Founded in 2009 and headquartered in California, Highlife is a small but growing conglomerate with multiple ventures and a global outlook. Our track record of performance and agility drives innovation across every vertical we enter. Position Summary: Highlife is seeking a high-performing and trusted Office Manager / Execution Assistant to directly support the CEO in managing execution tasks across business and personal domains. This role is designed for a dynamic and strategic individual who thrives in fast-paced environments, has an obsessive attention to detail, and can operate with utmost discretion and agility. Hybrid Work | Strategic Exposure | High-Impact Role | Growth Opportunity Objective: To free the CEO from operational bottlenecks, ensuring smoother and more strategic functioning of the executive office by executing high-quality support, managing workflows, and influencing outcomes with precision and professionalism. Key Responsibilities: • Execute and manage aspects of the CEO’s business and personal workflows with a sharp focus on detail and quality. • Maintain confidentiality, integrity, and trust in handling sensitive information. • Apply a "Can do" and "Let’s figure it out" mindset to solve problems, adapt to shifting priorities, and support strategic pivots. • Conduct deep research and initiate cold outreach via email and phone when necessary to achieve goals. • Push through obstacles to secure results through direct communication, persistence, and smart navigation. • Prepare analytical briefs, summaries, and reports using structured thinking and clear communication. • Interface with internal teams and external stakeholders with tact, professionalism, and influence. • Manage both virtual and physical office workflows with strong systems and operational efficiency. Ideal Candidate Is: • An execution-focused professional with 3+ years of experience supporting founders or executives. • A strong communicator with excellent EQ and IQ, who can operate at the pace of the CEO. • An expert organizer with top-tier task and time management skills. • Adept at navigating financial institutions and understanding financial documents. • Highly proficient in digital tools including calendars, shared docs, and project management platforms. • Based in Los Angeles and available for both virtual collaboration and in-person tasks as needed. • A coachable go-getter with adaptability, grit, and persuasive ability to get things done. Equal Opportunity Employer: Highlife International LLC is committed to fostering a diverse and inclusive workplace. All qualified applicants, regardless of location, will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status.