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Executive Assistant for Luxury Homes Marketing Platform to handle Ops, Delivery and CRM
We’re building the leading luxury homes marketing platform — helping top-tier property developers attract high-net-worth buyers globally through tech, media, and AI. From London to Dubai, we run performance-driven digital campaigns, automate buyer journeys, and deliver sales-qualified leads for prime real estate developments. We're combining marketing services, software infrastructure, and a high-conversion funnel into one seamless platform. We’re now looking for a versatile and hyper-organised Executive Assistant who can take charge of delivery operations, CRM updates, and campaign coordination. This person will sit at the heart of the business — keeping everything and everyone moving. The Role: Executive Assistant & Delivery Ops Manager You’ll be responsible for managing day-to-day delivery across our campaigns — coordinating creatives, updating Airtable CRM pipelines, supporting client reporting, and helping optimise internal operations. Key Responsibilities: Maintain Airtable CRM with lead updates, tagging, enrichment and accuracy Support campaign delivery (Meta ads, video, static creative, influencer content) Coordinate designers, editors and freelancers to ensure deadlines are met Track buyer journey stages and flag actions needed by the sales team Assist with client reporting, basic analytics and weekly status updates Support social media post scheduling and caption editing (ChatGPT + templates) Own internal SOP documentation, process updates, and task routing Tools We Use (You Don’t Need to Know All, But Must Be Tech-Comfortable) Airtable (CRM and delivery dashboards) Gmail / Outlook + Google Workspace Zapier (bonus) Meta Ads Manager (basic familiarity a plus) ChatGPT (used frequently for efficiency) Who You Are: Exceptionally organised, proactive and responsive Strong written and verbal English Able to manage competing priorities and keep multiple workstreams moving Tech-savvy and excited to work inside a high-growth, high-performance environment Bonus: background in real estate, digital marketing, content ops or performance agencies Ideally UK-based or available for some office collaboration (hybrid) Logistics: 20–30 hours/week to start £1,500–£2,500/month depending on experience Remote/hybrid (some London access a bonus) Long-term role with real opportunity for promotion into operations leadership