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AI Operations Assistant
AI Operations Assistant – Job Description Position Overview We are seeking a technically-minded AI Operations Assistant to join our fast-growing team. This role is ideal for an early-career professional who enjoys working with cutting-edge AI tools and automation systems. You will directly support our Operations Director, executing advanced AI and automation tasks to improve business efficiency. This is not a traditional assistant role—you’ll be working with advanced AI platforms, automated workflows, and no-code tools to solve real business problems. Key Responsibilities (85% Execution Focus) Content Strategy & Digital Marketing Execution: • Execute comprehensive content strategies across multiple channels and platforms • Create, optimize, and publish content using AI-powered tools and workflows • Manage SEO tasks, keyword research, and content performance tracking • Execute digital marketing campaigns through automation platforms and AI tools • Coordinate content creation workflows using AI for ideation, writing, and optimization • Manage website updates, content management, and UX improvements • Execute social media content strategies and multi-platform distribution • Analyze performance metrics and prepare recommendations for optimization AI Tool Operation & Management: • Execute AI-powered lead processing and classification using OpenAI API and Claude • Manage and refine AI prompts for various business processes including content creation • Quality-check AI outputs and forward for further processing when necessary • Operate complex AI workflows for document generation, content creation, and data processing Automation & Technical Support: • Execute tasks within existing Make.com automation workflows • Test and report automation performance (15% of time) • Follow guidance to adjust prompts, workflow parameters, and content optimization • Monitor API integrations and flag issues Data Operations & Analysis: • Manage data across multiple Notion databases and Airtable systems • Perform data cleanup, migration, and optimization tasks • Conduct QA on CRM data, lead classifications, and content performance • Generate business intelligence reports using automated tools Required Skills & Experience Technical Proficiencies (Required): • AI Platforms: Experience with OpenAI API, Claude, or similar • Prompt Engineering: Ability to understand, test, and refine prompts • No-Code Tools: Familiarity with Notion, Airtable, or similar • API Basics: Understanding of API structure and tool integrations • Automation Tools: Experience with Zapier, Make.com, or similar • Google Workspace: Advanced skills in Docs, Sheets, and Drive APIs Core Competencies: • Fast Learner: Ability to quickly master new tools with guidance • Detail-Oriented: Strong quality control and evaluation skills • Problem Solver: Can independently troubleshoot basic issues • Process-Oriented: Executes well under clear procedures and guidelines Language & Communication: • English: Excellent written and spoken (C1/C2) • Spanish: Basic conversational skills preferred but not required • Documentation: Strong process documentation capabilities Bonus Knowledge Areas • SEO fundamentals and best practices • Basic web design principles • Digital marketing concepts • Understanding of B2B sales processes • CRM system experience • Content creation and optimization • Social media marketing basics Ideal Candidate Profile Experience Level: • 1–3 years of professional experience • Degree in Computer Science, Information Systems, Digital Marketing, or related field • Proven experience with AI and automation through work, projects, or self-learning Work Style & Personality: • Self-directed: Works well independently with clear instructions • Tech Enthusiast: Passionate about AI and automation • Growth Mindset: Eager to learn and expand technical skills • Reliable Executor: Prefers defined tasks over ambiguous creativity • Quality Focused: Takes pride in producing accurate, high-quality work Technical Mindset: • Quick to learn new software tools • Enjoys working with data and pattern recognition • Values automation efficiency • Able to follow technical documentation and tutorials What We Offer Professional Development: • Direct mentorship from the Operations Director • Exposure to advanced AI and automation technologies • Work with sophisticated business systems • Clear learning path in AI operations and automation Work Environment: • 100% on-site – central office in Murcia, Spain • Modern tech stack – access to premium AI and automation tools • Growing company – scale with expanding operations Career Progression: • Increasing responsibility over automation systems • Potential to specialize in prompt engineering or automation architecture • Leadership opportunities as the company grows • Direct impact on business efficiency and growth Application Requirements To apply, please include: 1. Resume highlighting any AI, automation, content, or technical experience 2. Cover Letter (max 300 words) explaining your interest in AI operations and content strategy 3. Technical Example: Describe a time you used AI, automation, or content strategy to solve a problem (personal, academic, or professional) 4. Tool Familiarity: List your experience level (Beginner/Intermediate/Advanced) with: - AI Platforms (ChatGPT, Claude, etc.) - No-code tools (Notion, Airtable, Zapier, etc.) - API integrations or automation tools - Google Workspace applications - Content/SEO tools (if applicable)