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Executive Assistant / Chief of Staff
We're seeking an elite executive assistant to operate as a bandwidth extension for a visionary founder with a high-output, high-volatility work style. This isn’t a typical admin job. This role requires: Rapid anticipation Emotional filtering Narrative framing And the ability to convert chaos into clarity—before being asked. You’ll work closely with me (the COO) and help maintain daily momentum, structure, and fire for a fast-scaling founder juggling multiple companies, deals, and creative surges. WHO YOU ARE: You thrive in fast-paced, unstructured environments You’re calm under pressure, emotionally intuitive, and can read tone between the lines You don’t just take orders—you route decision-making and initiate clarity You love to organize someone else's chaos—and make it look effortless You’ve supported high-level founders or CEOs before (ideally Type-A / ADHD / high-performance personalities) RESPONSIBILITIES: Daily: Text/SMS/Slack routing — respond on behalf of exec where appropriate Prioritize and sequence tasks inside ClickUp Deliver daily “wake-up brief”: priorities, tone calibration, and key targets Track energy/mood shifts and adjust communications accordingly Run inbox and calendar (Google + Slack scheduling integrations) Triage inbound requests, escalate only what matters Weekly: Coordinate with Director of Ops on execution alignment Send “Sovereign State” reports on founder’s output, friction, and momentum Pre-script narrative reinforcement for high-impact meetings or launches Maintain recurring meetings, buffer space, and sprint deadlines TOOLS YOU’LL USE: Slack ClickUp Google Suite Voxer / Loom / iMessage AI assistants (for templated comms + draft routing) AVAILABILITY: ~5 to 8 hours per day, spread across morning/midday/evening Must be available between 6am–9am PT for wake-up routing Occasional weekend check-ins (lightweight, not admin heavy)