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Part-Time Virtual Executive Assistant - High-Impact Commercial Real Estate Investment Role
Are you a highly organized and proactive virtual assistant looking for a long-term partnership and to make a significant impact in people's lives? As the Chief Investment Officer of a growing private equity real estate firm in Austin overseeing a $300M portfolio and launching a new real estate fund, my purpose is to serve our clients and most valuable asset is time. With limited productive hours, I need a highly efficient and trustworthy part-time (2-4 hours/day) virtual Executive Assistant to become my right hand. Your mission: To be my "clone" and time protector, ensuring my focus remains on high-level investment and revenue-generating activities. You will be instrumental in streamlining my daily workflow and keeping our team aligned. Key Responsibilities Include: * Proactive calendar and scheduling management. * Efficient email management and prioritization. * Extracting actionable insights and tasks from AI meeting summaries. * Diligent task creation and management across platforms. * Consistent follow-up with team members to ensure progress. * Daily lead generation support (10-30 minutes using automated tools like Pushbullet and/or Mojo Dialer). * Weekly oversight of team to-do lists and alignment with our agenda. * Seamless integration of tasks and calendar using Motion AI. * Daily productivity check-ins to align on priorities. * Monthly billing support. * Assisting with planning time blocks for optimal focus. The Ideal Candidate: * Proven experience as a highly effective virtual executive assistant. * Real Estate industry experience is a plus. * Exceptional organizational and time management skills. * Strong attention to detail and proactive problem-solving abilities. * Excellent written and verbal communication skills. * Tech-savvy and comfortable with tools like email, calendars and AI tools like Motion. Openness to learn new tools. * Ability to maintain strict confidentiality and handle sensitive information. * A proactive and "can-do" attitude with a desire to truly partner in my success. This is a fantastic opportunity to play a crucial role in a dynamic and growing real estate investment firm. If you are ready to take ownership and significantly contribute to freeing up my time, we encourage you to apply. To Apply: Please submit your proposal outlining your relevant experience and your approach to managing the responsibilities listed above. Please confirm your understanding of the part-time commitment (2-4 hours per weekday). I look forward to hearing from you!