Notion Expert for Ultimate Brain 3.0 Customization

---

---

We are a small team seeking an experienced Notion expert to enhance our collaboration and productivity within the Ultimate Brain 3.0 template. We're looking to use Notion as our primary workspace and need help customizing our setup to improve task management, document organization, notifications, and project sharing. Our goal is to streamline our workflow, reduce manual workarounds, and enable seamless collaboration without requiring separate paid memberships for each team member. Project Scope We currently use the Ultimate Brain 3.0 template by Thomas Frank and plan to continue working within it, but we’re open to customizations to meet our needs. Based on our recent discussions, we need assistance with the following: Task Management & Collaboration Enable seamless task sharing and syncing between team members’ workspaces without requiring full paid memberships for all users. Create a centralized view for tasks assigned to specific team members, with clear visibility and filtering options. Set up notifications for task assignments, comments, mentions, and updates, similar to ToDoist’s functionality. Explore embedding audio messages in tasks with associated notifications. Allow quick addition of tasks to a “My Day” view without opening individual items. Ensure completed tasks from previous days remain visible when viewing past days. Investigate embedding ToDoist tasks in Notion or fully transitioning task management to Notion, depending on feasibility. Document Organization Design a clear document storage solution, preferably using a folder structure rather than a database view. Integrate Google Drive for document storage and access, ensuring smooth embedding or linking within Notion. Organize documents within the Ultimate Brain template or a shared team space, based on what’s most efficient. Tags & Organization Create separate views or properties for “Life Areas” and “Resources” to reduce filtering clicks. Implement a tagging system (e.g., Areas property) to categorize notes, tasks, and other items. Enable searching and filtering tasks within a shared folder (e.g., “Levarah folder”) by assignee. Project Sharing Simplify project sharing so invites are immediately visible without checking the Notion inbox. Ensure shared projects and tasks are accessible and editable from each team member’s Ultimate Brain dashboard. Explore collaboration templates or automations to streamline project management. Additional Features Set up mind mapping capabilities within Notion for brainstorming and planning. Optimize notifications for comments, updates, and tags to match ToDoist’s responsiveness. Advise on workspace membership options to minimize costs while enabling full collaboration. Requirements Proven expertise in Notion, with experience customizing templates like Ultimate Brain 3.0. Strong understanding of Notion’s sharing, permission, and database features. Familiarity with integrating Google Drive and other third-party tools into Notion. Experience setting up task management systems and automations in Notion. Ability to propose and implement solutions for collaboration without requiring multiple paid memberships. Excellent communication skills to explain technical setups and train our team on the new system. Bonus: Experience with ToDoist integration or transitioning workflows from ToDoist to Notion. Project Details Timeline: 2-4 weeks, with potential for ongoing support. Budget: Flexible, please provide your hourly rate or project quote. (Note: A previous quote for a custom Notion system was ~$300, which we found reasonable.) Communication: Weekly check-ins via Zoom or Notion comments, with updates shared in our Notion workspace. Deliverables: A customized Ultimate Brain 3.0 setup with documentation and a brief training session for our team. About Us: We’re a small, collaborative team working across time zones (East Coast and West Coast) to manage personal and professional projects. We value efficiency, clear communication, and practical solutions that fit our existing tools. Our current setup relies heavily on Notion and ToDoist, and we’re looking to consolidate and optimize our workflow in Notion. How to Apply Please submit: A brief cover letter explaining your experience with Notion and similar projects. Examples of past Notion setups or templates you’ve customized. Your proposed approach to addressing our task management and collaboration challenges. Your hourly rate or project quote, along with an estimated timeline. We’re excited to find a Notion expert who can help us make our Ultimate Brain 3.0 template work smarter for our team. Apply now, and let’s build a seamless workspace together!

Keyword: Product Manager

Price: $300.0

Notion