Executive Assistant for Multifaceted Entrepreneur (Long-Term Opportunity)

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Executive Assistant for Multifaceted Entrepreneur (Long-Term Opportunity) Overview: I’m seeking an exceptional Executive Assistant who can become my trusted right-hand person, managing logistics, client relationships, administrative tasks, and project coordination. I’m a multi-dimensional entrepreneur — a professional actor, writer, producer, and founder of a high-performance coaching and storytelling company. My work spans across film, television, elite-level performance coaching for high-impact leaders and executives, and philanthropic events within the special operations and military communities. This role is ideal for someone who thrives in dynamic, fast-paced environments, loves organizing chaos into structure, and is energized by meaningful relationships, high-level communications, and varied responsibilities. Key Responsibilities: • Logistics & Administrative Management: • Expert-level calendar and email management • Travel coordination and optimization (airlines, hotels, rental cars, leveraging memberships and perks) • Proactive management of scheduling, follow-ups, reminders, and daily priorities • CRM management — ensuring client notes, relationship updates, and interactions are documented clearly and efficiently • Client & Relationship Management: • Proactively support client relationships with high-level executives and industry leaders • Client follow-up communications and strategic outreach • Warm, assertive, and professional representation on calls and through emails/texts • Project Coordination & Support: • Support project tracking, follow-ups, and deadlines across multiple ventures • Assist in organizing events, speaking engagements, workshops, and film/television productions • General Support: • Comfortable with tasks of varying complexity — “no task too small” mentality • Providing strategic input and proactively identifying areas for improvement Qualifications & Traits: • Exceptional organizational skills and extreme attention to detail • Strong written and verbal communication skills, able to engage confidently with high-level executives • A high level of empathy, emotional intelligence, and discretion • Proactive mindset — looking around corners and solving problems before they arise • Comfort working across multiple industries (film production, storytelling, elite-level performance coaching, philanthropic and military/special operations events) • Adaptable and comfortable in a fast-paced, dynamic environment • Responsive, timely, and able to handle real-time communication efficiently • Trustworthy and reliable, able to handle sensitive information discreetly Preferred Experience: • 3+ years experience as an executive assistant, virtual assistant, or similar role supporting entrepreneurs, executives, or creative professionals • Familiarity or interest in performance coaching, film production, entertainment industry, philanthropic events, or high-performance executive environments • Proficiency with CRMs, project management tools, Google Suite, scheduling software, and modern productivity platforms Assessments: To ensure alignment and compatibility, shortlisted candidates will be asked to complete 1–2 brief personality and skills assessments. About Me: I’m a multifaceted entrepreneur active in professional acting, writing, producing, and high-performance coaching for leaders and executives. My professional life is driven by deep authenticity, emotional intelligence, and storytelling that transforms lives. I operate at the intersection of elite performance coaching, creative storytelling, and impactful philanthropy focused on special operations and military communities. I aim for this position to become a long-term partnership. My ideal assistant is someone who grows alongside my ventures, anticipates my needs proactively, and finds fulfillment in making significant impacts behind the scenes. Application Process: Please apply with your resume, a brief description of why this position resonates with you, and relevant experience supporting executives or entrepreneurs. Include “LVP Assistant Application” in your outreach to ensure you’ve thoroughly read this posting. I’m excited to hear from you and potentially build a lasting and impactful partnership.

Keyword: Project Coordinator

Communications Logistics Management Administrative Support Executive Support Event Management Customer Relationship Management Content Creation