Meeting Planner

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Position Summary Dava Oncology hosts Regional colloquiums for community oncologists in cities across the United States. Each event runs on Saturday in two identical sessions (8 a.m.–12 p.m. and 1 p.m.–5 p.m.) with a one-hour reset over lunch. We are looking for reliable, detail-oriented Meeting Logistics Coordinators to ensure a seamless experience for our physician attendees and faculty. Key Responsibilities · Pre-Event (≈ 7:00 a.m.) · Set and dress the registration table · Assemble and alphabetize name badges and sign-in sheets · Place table tents and printed syllabi according to seating chart · Guest Arrival · Welcome physicians, hand out badges, obtain signatures on sign‑in sheets · Answer attendee questions and direct traffic inside the venue · Meeting In-Progress · Staff the registration desk for late arrivals and general inquiries · Monitor breakfast food & beverage; verify items against BEO and coordinate with hotel staff · Ensure coffee and tea are refreshed on schedule · Mid‑Day Reset (12 p.m.–1 p.m.) · Clear used materials and tidy the room · Refresh coffee/tea and water stations · Replace table tents and syllabi for afternoon session · Afternoon Session · Repeat registration duties for new attendee group · Continue food & beverage oversight (lunch service) · Post‑Event (≈ 5 p.m.–6 p.m.) · Assist Dava Oncology team in packing A/V components and event materials · Conduct final room sweep to ensure no Dava property is left behind Qualifications & Skills · Bachelor’s degree (completed or in progress) · At least 1 year of customer-facing experience in events, hospitality, or conference services · Comfortable lifting up to 30 lbs and standing for extended periods · Strong organizational skills with meticulous attention to detail · Confident communicator who can interact professionally with physicians and hotel staff · Basic proficiency with MS Excel/Word or Google Sheets/Docs · Ability to travel locally within metro area Schedule & Compensation · Typical shift: Saturdays, 7 a.m.–6 p.m. (includes paid 30‑min meal break) · Additional prep or debrief calls (~1 hour) may be required the week of the event · Mileage or rideshare reimbursement provided when applicable

Keyword: Project Coordinator

Price: $25.0

Travel & Hospitality Administrative Support Event Planning Interpersonal Skills