Event Management Specialist for B2B AI SaaS Company

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Job Description We're a B2B AI SaaS company seeking an experienced Event Management Specialist to coordinate our participation in industry events throughout 2025. You'll manage our existing event commitments for H1 2025 and help plan our event strategy for H2 2025. Responsibilities - Manage all administrative aspects of our participation in third-party industry events - Coordinate event logistics including registration, travel arrangements, and scheduling - Prepare briefing documents for team members attending events - Track deadlines and deliverables for speaking submissions, sponsorship materials, etc. - Liaise with event organizers to ensure smooth participation - Research and recommend relevant industry events for H2 2025 - Maintain event calendar and documentation - Coordinate shipping of marketing materials to event locations - Assist with post-event follow-up and reporting Requirements - 2+ years of experience in event management or marketing coordination - Strong organizational and project management skills - Excellent communication abilities (written and verbal) - Detail-oriented with the ability to manage multiple deadlines - Experience with B2B technology events preferred - Familiarity with the AI/SaaS industry a plus - Self-motivated and able to work independently - Proficiency with project management and communication tools Project Details - Contract length: 6 months with possibility of extension - Part-time (15-20 hours/week) - Remote position - Start date: Immediate About Us We're an innovative B2B AI SaaS company helping businesses leverage artificial intelligence to improve their operations. Our team is distributed, and we're looking for a reliable freelancer who can seamlessly integrate with our marketing efforts. To Apply Please include: - Your relevant event management experience - Examples of how you've successfully managed third-party event participation - Your approach to organizing and tracking multiple events simultaneously - Your availability and preferred working hours We look forward to finding the right person to help us maximize our event presence in 2025!

Keyword: Project Coordinator

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