Executive Assistant to COO

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We’re seeking a reliable and highly organized virtual assistant to support day-to-day operations for a fast-paced B2B retail distribution company. You’ll work directly with the COO on tasks related to logistics, invoicing, vendor onboarding, CRM updates, and internal follow-ups. Key Responsibilities: • Track inbound/outbound freight shipments and coordinate with carriers • Communicate with vendors for PO updates, delivery confirmations, and documentation • Manage and update records in Zoho CRM, Zoho Books, and Zoho Inventory • Draft and format basic business communications and SOPs • Assist with onboarding paperwork, BOLs, and vendor compliance forms • Follow up with internal teams and external partners to ensure deadlines are met • Create and maintain organized folders and file structures for contracts, invoices, etc. Qualifications: • Proven experience as a virtual assistant, executive assistant, or operations coordinator • Familiarity with Zoho (CRM, Books, Inventory) is strongly preferred • Strong communication skills (email drafting, status updates, coordination) • Highly organized and capable of handling multiple priorities at once • Comfortable using cloud platforms like Google Drive, Dropbox, etc. • Experience in logistics, supply chain, or retail operations is a plus Hours & Rate: • 20-30 hours per week to start, with potential for more • Must be available during EST business hours for time-sensitive tasks • Competitive hourly rate based on experience To Apply: Please include a brief note on your experience with some of the things listed above.

Keyword: Data Entry

Price: $20.0

Data Entry Administrative Support Microsoft Excel