Administrative Coordinator

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Administrative Support: o Manage calendars, schedule appointments, and coordinate meetings o Communicate with executive assistants and executives directly to schedule appointments and obtain event RSVPs o Handle incoming emails, responding or redirecting as necessary o Organize and maintain files, documents, and other records o Assist with business research and inventory management for various areas Event and Meeting Support: o Prepare meeting and event materials, and key documents (including but not limited to power point, agenda and run of show, packing list, print list, shot list, etc) and distribute them to attendees o Take meeting minutes and ensure accurate documentation of discussions and decisions. Project Management Support: o Collaborate with project managers to create and maintain project timelines o Assist in preparing presentations, reports, and documentation for various projects o Coordinate logistics for virtual and in-person meetings, events, and project-related activities Marketing and Communication Management: o Assist with newsletter development and distribution o Coordinate the ordering of marketing materials, including brochures, flyers, and promotional items. Manage print timeline. o Work with printers and graphic designers to obtain marketing materials, ensuring quality and timely delivery o Maintain inventory of marketing materials and manage distribution as needed o Support social media posting o Make minor edits to website as needed Process Development: o Identify opportunities to streamline workflows and improve efficiency in administrative, marketing, and communication processes o Develop and document standard operating procedures (SOPs) for various tasks and activities Other duties as assigned Qualifications Bachelor's degree Strong copy editing and communication skills, attention to detail Project management skills Familiarity with electronic communication and web tools (Constant Contact, Google Workspace, Jotform, SquareSpace, etc.)

Keyword: Marketing Copy

Administrative Support Email Communication Executive Support Google Docs Virtual Assistance Presentations Communications Microsoft Office Scheduling