Proactive Virtual Personal & Household Assistant | Calendar-first, tech-savvy, 10 hrs/wk

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I’m an executive based in the Eastern U.S. who balances a demanding business schedule, family life, and multiple side ventures. My wife also juggles travel, appointments, and household errands. We’re seeking one detail-obsessed Virtual Assistant (approximately 10–15 hours per week, retainer about $500-$1,000/month) to become our right hand - owning the calendar, coordinating vendors, filing expenses, and making sure birthdays, gifts, and vet visits never slip through the cracks. ⸻ CORE RESPONSIBILITIES CALENDAR & SCHEDULING • Guard focus time by clustering business meetings on Wednesdays and Thursdays • Handle personal events, family plans, and friend catch-ups • Track birthdays and send timely cards or gifts TRAVEL LOGISTICS • Research and book flights, hotels, and rental cars • Build itineraries and manage last-minute changes PERSONAL ERRANDS & APPOINTMENTS • Schedule doctor, dentist, vet, hair, and car-service appointments • Arrange pet sitters when we travel HOUSEHOLD / VENDOR COORDINATION • Schedule and pay oil deliveries, propane, cleaners, exterminators, etc. • Maintain a simple Trello (or similar) board so we always know what’s next EXPENSES & RECEIPTS • File receipts weekly and tag them in QuickBooks Online HOME-MAINTENANCE LOG • Keep a Google Sheet of service dates, warranties, and upcoming tasks PET CARE • Book vet visits, refill prescriptions, manage recurring orders for food and litter SHOPPING & GIFT CONCIERGE • Maintain an online shopping list, reorder consumables, and suggest thoughtful gifts (Nice-to-have, lower priority: bill-payment tracking and cloud-document tidy-ups.) ⸻ MUST-HAVE SKILLS & TOOLS • Proactive and **highly organized** - you don’t wait to be asked twice • Detail-oriented with strong follow-through • Excellent written English; able to draft formal, professional emails in my voice • Comfortable with Outlook Calendar, Office 365, Google Sheets, Apple Reminders, QuickBooks Online • Familiar with email, iMessage/Signal, and a task board (Trello, ClickUp, Asana) • Discreet with sensitive personal and financial data ⸻ AVAILABILITY & COMMUNICATION • Mostly asynchronous is fine, but you must have some overlap with U.S. Eastern Time for same-day calendar requests • Prompt replies within 24 hours on business days ⸻ SECURITY • NDA signature required • Standard background check preferred • U.S. candidates are a plus, but all locations will be considered if communication hours fit ⸻ COMPENSATION • Monthly retainer of about $500-$1,000 for roughly 40–60 hours per month (≈ $10–$25/hr) • Additional hours (with prior approval) billed at the agreed hourly rate within that range ⸻ START & TRIAL • Target start: within the next two weeks • One-month paid trial; if we’re both happy, we’ll extend long-term ⸻ HOW TO APPLY (PLEASE READ CAREFULLY) 1. In 150 words or fewer, tell us about your most relevant VA experience and the specific value you could add in the first 30 days. 2. List the calendar and task-management tools you’ve used professionally. 3. Confirm your typical working hours in your local time and how that overlaps with Eastern Time (UTC-4). Applications that don’t follow these instructions will not be considered. We look forward to finding a partner who will keep our work, home, and life running smoothly!

Keyword: Event Planning

Price: $10.0

Virtual Assistance Email Communication Personal Administration Scheduling Executive Support