Full-Time Executive Assistant – Real Estate Admin, CRM & Lead Flow

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Description: We’re a fast-growing real estate investment company seeking a dependable, organized Executive Assistant to help manage operations, support our acquisitions team, and keep the business running smoothly. You’ll assist with everything from internal reporting to supplier coordination and CRM management. Key Responsibilities: Handle administrative tasks (scheduling, document prep, email follow-ups, CRM updates) Gather information from all internal teams and present key data in clear, actionable dashboards Create and format presentations and reports based on market activity and internal KPIs Organize and order materials for ongoing property renovations and projects Track and report on Key Performance Indicators (KPIs) across acquisitions, marketing, and project teams Build and maintain relationships with wholesalers, suppliers, and contractors to support property acquisitions Manage and update our Podio CRM – organize leads, assign tasks, and ensure follow-ups happen on time Support general project coordination and team communication Requirements: Excellent English communication (spoken and written) Must be able to handle a wide range of tasks using the phone and computer programs quickly and effectively Comfortable using AI tools and technology to improve efficiency and productivity Experience in real estate investing or construction-related businesses is a plus Proficiency in CRM systems (Podio preferred), Excel/Google Sheets, and reporting tools Strong organizational skills and ability to work independently and proactively Comfortable building relationships and handling external communication with vendors and partners Bonus Skills: Knowledge of rehab materials, construction processes, or contractor/vendor management Experience in real estate lead management or wholesaler outreach Familiarity with creating dashboards or reports using tools like Google Data Studio or Excel To Apply: Please respond with your experience as an Executive Assistant and give specific examples of tasks you’ve handled in the past. Highlight any experience relevant to real estate, lead management, operations, or CRM platforms.

Keyword: Project Coordinator

Price: $20.0

Data Entry Administrative Support Communications Customer Relationship Management Email Communication Microsoft Excel CRM Software