Grant & Operations Manager – Federal Research Grant (DARPA/DoD Experience Preferred)

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I'm seeking a part-time freelance Grant & Operations Manager to help me administer a DARPA-funded research grant. I’m a single-member LLC PI working on theoretical AI, and I need support ensuring the project stays compliant, on track, and well-documented. Key Responsibilities: * Monitor grant milestones and deliverables * Track and document expenses in coordination with bookkeeping * Assist with monthly/quarterly reporting requirements (e.g., SF-425, technical progress summaries) * Maintain organized grant files and documentation for audit-readiness * Ensure compliance with DARPA and 2 CFR 200 guidelines * Coordinate with external bookkeeper Requirements: * Prior experience administering federal research grants (DARPA, DoD, NSF, or similar) * Familiarity with Uniform Guidance (2 CFR 200) * Strong organizational and documentation skills * Excellent written communication * Comfort working independently and proactively * Availability for occasional Zoom check-ins (U.S. Pacific time) Nice to Have: * Experience with DARPA grants specifically * Familiarity with small-business (LLC) research operations * Experience with QuickBooks or basic financial tracking Estimated hours: 5–10 hours/month, flexible Contract type: Hourly, ongoing Please include a brief note describing your relevant grant experience and availability.

Keyword: Project Coordinator

Project Management Grant Writing Administrative Support Compliance Consultation Government & Public Sector