Project Portfolio Coordinator & Process Optimization Lead -200+ Active Projects for AI company

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**Project Portfolio Coordinator & Process Optimization Lead (AI company, 200+ Active Projects)** We’re seeking a highly organized, proactive, and systems-minded Project Portfolio Coordinator and business improvement consultant to serve as the central hub for a fast-paced, cross-functional PSC team and help be the hub in managing over **200 active projects**. Think of this as a **Traffic controller project coordinator at a high level— part air traffic controller, part process engineer, part conflict diffuser. This role will work closely with leadership to **assign resources, resolve scheduling conflicts, run structured prioritization, and most importantly, spot and diffuse issues before they happen You will also help write playbooks, policy, and procedures** that formalize how we manage scale and complexity. Key Responsibilities: * Oversee and coordinate **200+ concurrent projects** across teams and departments * **Assign resources**, flag constraints, and ensure optimized workload distribution * Detect and **resolve conflicts or risks early** — before they escalate * **Run schedules**, triage delays, and act as liaison between stakeholders * Build and maintain dashboards and trackers that reflect real-time status and blockers * Develop **process documentation, policy, and playbooks** to guide operations at scale * Improve workflows using tools like Lucidchart, Visio, or Miro Requirements: * A strategic operator who thrives in fast-moving, high-volume environments * Naturally attuned to **spotting friction points and resolving them early** * Excellent communicator who can align diverse stakeholders * Experienced with **project portfolio management**, **process improvement**, and cross-functional leadership Work well with a young team of PSC and help guide them **Bonus Points If You Have:** * Lean/Six Sigma, PMO, or Ops background * Experience supporting executive teams or multi-project construction, SaaS, or services businesses * Built or scaled systems for high-volume workstreams --- **Engagement Details:** * **Start Date:** ASAP * **Commitment:** 10–20 hours per week * **Initial Term:** 3 months with potential for long-term role * **Hourly Rate:** Please include in your proposal --- ### **To Apply:** Please include: 1. A short message outlining your relevant experience 2. Examples of trackers, conflict resolution systems, or documentation you've created 3. Your availability and rate

Keyword: Project Coordinator

Price: $50.0

Project Management Project Scheduling Project Workflows Communications