Florida Real Estate / Admin Executive Assistant

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Fast-paced, dynamic company specializing in estate recovery, probate, heirship, and real estate solutions. We work with clients navigating complex legal and financial matters, and we pride ourselves on our efficiency, problem-solving skills, and commitment to excellence. Job Description We are seeking a motivated and detail-oriented Rock Star Real Estate Assistant & Administrative Coordinator to join our dynamic team and hit the ground running! This role is essential in supporting our real estate operations and sales team. The ideal candidate will possess strong organizational skills, a customer service mindset, resourceful, and comfortable managing a high-volume workload without constant oversight. If you're an organized, tech-savvy, detail-oriented problem-solver who thrives in a fast-paced environment, we want to hear from you. This will eventually be an in-office, full-time position. Candidates must be able to commute to Orlando, Florida office. Key Responsibilities: Real Estate & Operational Tasks: Support the real estate operations team on administrative tasks such as in the preparation of real estate documents, including contracts, listings, and marketing materials. Support property management tasks including coordinating utilities, cleanouts and property repairs Maintain organized files and databases for all transactions and client interactions. Administrative & Office Support: Answer, handle, and route incoming phone calls professionally. Manage all incoming and outgoing mail (sorting, assembling, postage, legal/marketing mailers, signing for parcels). Order and manage office supplies. Maintain organization of digital and physical files. Manage office equipment (copiers, scanners, printers). Assist with appointment scheduling and calendar management. Conduct basic online research when needed. Perform general clerical and administrative duties. Client & Vendor Communications: Communicate effectively via phone, email, and text with clients, vendors, and internal team members. Locate, contact, and interview third-party freelance notaries as needed. Coordinate document signing and notary appointments. Provide excellent customer service and maintain professional relationships. Miscellaneous & One-Off Tasks: Take on ad-hoc projects and unexpected tasks as they arise. Think on your feet and use critical thinking skills to solve problems independently. Requirements: Proven experience in administrative support or a similar role within the real estate industry is preferred. Familiarity with real estate administrative processes and property management is a plus. Ability to market properties effectively through various channels. What We’re Looking For: Proven experience in administrative support, office management, or a similar role. Experience working in real estate and/or property management. Familiarity with MLS systems and real estate transactions. Exceptional communication skills (phone, email, and text)—you must be comfortable making and receiving calls regularly. Strong organizational skills with excellent attention to detail. Tech-savvy and comfortable with Google Drive, Google Docs/Sheets (or Microsoft Office), Gmail, and general online tools. Fast learner & resourceful problem solver—you should be able to figure things out on your own when necessary. Self-starter with a strong work ethic—we don’t micromanage, and we need someone who gets things done. Ability to prioritize tasks in a high-volume, fast-paced environment. Professional, reliable, and adaptable—we need someone we can trust to represent our company well. Why Join Us? Fast-paced, dynamic environment where no two days are the same. A collaborative team that works hard and plays hard. Room for growth in a rewarding established company with a start-up vibe. Competitive pay & benefits.

Keyword: Virtual Assistant

Price: $20.0

Administrative Support Communication Skills Problem Solving