Administrative Assistant Needed for Growing Sole Proprietorship

---

**Job Description: Administrative Assistant** We are actively seeking a highly organized, detail-oriented, and proactive Administrative Assistant to join our dynamic team and support our sole proprietorship business as we embark on an exciting transition to becoming a Limited Liability Company (LLC) within the next three years. This is an excellent opportunity for an individual who is eager to contribute to the growth and success of a small business while gaining valuable experience in the administrative field. As our Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our daily activities. Your primary responsibilities will include managing schedules, coordinating appointments, and handling communication with clients, vendors, and other stakeholders. You will also assist in the preparation and organization of essential documentation related to our transition to an LLC, ensuring that all compliance requirements are met in a timely and accurate manner. In this role, you will be expected to demonstrate strong communication and multitasking skills as you juggle various tasks and responsibilities. You will be the point of contact for inquiries and requests, so a friendly and professional demeanor is essential. You will be entrusted with maintaining confidentiality and handling sensitive information, which requires a high level of integrity and professionalism. Key responsibilities will include, but are not limited to: - Organizing and managing the daily operations of the business to ensure efficiency and effectiveness. - Scheduling appointments and managing calendars for the business owner and team members. - Assisting with the preparation of business documents, reports, and presentations, ensuring accuracy and adherence to company standards. - Maintaining organized and up-to-date files, both physical and digital, to facilitate easy access to important information. - Supporting the compliance process by keeping track of deadlines and requirements for the transition to an LLC, including filing necessary paperwork and liaising with legal and financial advisors. - Communicating effectively with clients, suppliers, and partners, providing exceptional customer service and fostering positive relationships. - Conducting research as needed to support business decisions and initiatives. - Assisting with bookkeeping and financial record-keeping tasks, as required. The ideal candidate will possess a strong attention to detail and a passion for helping a business grow and thrive. You should have a solid understanding of basic administrative functions and be comfortable using various software applications, including word processing, spreadsheets, and project management tools. If you are a motivated individual who thrives in a fast-paced environment, enjoys taking on new challenges, and is excited about the opportunity to contribute to a growing business, we would love to hear from you. Join us in this transformative journey and help us lay the groundwork for our future success as an LLC. Please submit your resume and a cover letter outlining your relevant experience and why you would be a great fit for this position. We look forward to reviewing your application!

Keyword: Virtual Assistant

Virtual Assistance Social Media Account Setup File Maintenance Form Development Presentations Administrative Support Email Communication Research & Strategy Customer Service Scheduling Communications