Virtual Business Assistant

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Job Description We seek an organized and proactive Business Assistant to support various business operations, including administration, client engagement, project management, finance, business development, real estate, and personal administrative tasks. This position requires a versatile professional who thrives in a dynamic, fast-paced environment and enjoys ensuring that business activities run smoothly and efficiently. As the Business Assistant, you will play a critical role in supporting our team and helping drive the success of various projects by handling day-to-day tasks, managing schedules, coordinating communications, and streamlining business processes. Key Responsibilities Administration -- Manage and organize the email inbox, responding to inquiries and routing messages as necessary. -- Maintain and coordinate the executive’s calendar, scheduling appointments, meetings, and reminders. -- Arrange travel logistics, including booking flights, accommodations, and preparing travel itineraries. --Conduct and compile research for various business projects. --Clean, organize, and maintain databases, ensuring accuracy and up-to-date records. Client Engagement --Confirm, reschedule, and manage client appointments, maintaining a seamless client experience. --Maintain and update client information in the database. --Perform weekly client reconciliations to ensure services are scheduled and accounts are current. --Conduct accountability follow-ups with clients to ensure completion of necessary actions. Project Management --Use Asana (or a similar platform) to track, document, and manage project tasks and timelines. --Coordinate resources and timelines for various projects, including website updates, Kajabi platform management, email marketing campaigns, and branding efforts. Financial Administration --Reconcile monthly financial records using QuickBooks and YNAB. --Manage payments, invoices, and track business expenses. --Assist with business and personal finance projects Personal Administration --Provide support with personal projects and tasks as needed, managing them with the same level of organization and attention to detail as business-related responsibilities. Qualifications -- 4+ years of experience in an assistant or operations support role, ideally within a business or entrepreneurial environment. --Proficiency with project management tools (Asana preferred) and familiarity with financial software (QuickBooks, YNAB). --Strong organizational, multitasking, and time-management skills. --Excellent communication skills, both written and verbal. --Ability to work independently and prioritize multiple tasks. --High level of honesty, professionalism, discretion, and confidentiality. Why Join Us? This role offers a unique opportunity to gain hands-on experience in various aspects of business management, including project management, client engagement, and business development. You will have a high level of autonomy and the chance to contribute meaningfully to our growth and success.

Keyword: Virtual Assistant

Contractor Tier: Hourly: $20.00 - $40.00

Price: $20.0

Virtual Assistance Light Project Management Asana Google Sheets Light Bookkeeping Executive Support Administrative Support Email Communication Scheduling Communications