Executive Assistant to CEO of an LGBTQ+ Purpose-Driven Law Firm!

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I am seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support me in managing all aspects of my professional and personal operations. The EA will serve as the primary point of contact for scheduling, email management, media coordination, travel logistics, business administration, client intake, and billing/invoicing. This role requires exceptional communication skills, discretion, and the ability to thrive in a fast-paced environment. The ideal candidate is strategic, resourceful, and comfortable making independent decisions while maintaining efficiency in workflows. If you are a problem-solver who can anticipate needs, streamline operations, and execute tasks with precision, we’d love to hear from you. ________________________________________ Key Responsibilities: 1. Inbox & Calendar Management • ✅ Own Angela’s inbox and email communication by filtering, prioritizing, and responding as needed. • ✅ Schedule and coordinate meetings, calls, and appointments while ensuring optimized time management. • ✅ Develop and maintain a master scheduling playbook for seamless calendar oversight. • ✅ Handle rescheduling, cancellations, and meeting follow-ups with efficiency and professionalism. 2. Client Intake & Scheduling • ✅ Oversee full intake process for Potential New Clients (PNCs) before scheduling consultations. • ✅ Gather necessary details and qualify inquiries based on pre-set criteria. • ✅ Ensure smooth onboarding and communication between clients and the firm. 3. Media, PR & Podcast Coordination • ✅ Serve as the main point of contact for all media inquiries, speaking engagements, and interviews. • ✅ Proactively research and pitch Angela for relevant industry podcasts, panels, and press opportunities. • ✅ Coordinate guest appearances for Angela’s podcast, including outreach, scheduling, and briefing preparation. • ✅ Track media engagement and PR performance metrics. 4. Travel & Event Coordination • ✅ Book and manage travel arrangements, including flights, hotels, and transportation. • ✅ Prepare detailed travel itineraries to ensure smooth logistics. • ✅ Oversee conference registrations, RSVPs, and networking event logistics. 5. Business Administration & Operations • ✅ Liaise with accountants, vendors, and service providers to ensure operational efficiency. • ✅ Maintain accurate financial records, invoices, and payment tracking. • ✅ Implement time-saving automations and workflow improvements. • ✅ Assist with internal team meeting coordination and action item follow-ups. 6. Billing & Invoicing Management • ✅ Track client payments and outstanding balances to ensure timely collection. • ✅ Prepare and send invoices on schedule while maintaining accurate records. • ✅ Coordinate with accounting and financial teams to ensure proper documentation and reporting. • ✅ Monitor recurring payments and subscriptions to prevent lapses or overcharges. • ✅ Maintain organized financial records for tracking, audits, and tax purposes. 7. Content & Marketing Support (Excluding Social Media Management) • ✅ Research and track speaking engagements, media features, and thought leadership opportunities. • ✅ Assist in content organization for Angela’s writing, speaking, and legal resources. • ✅ Support outreach efforts to podcast guests, media contacts, and event partners. 8. Systems, Workflows & Confidentiality • ✅ Regularly review and improve email, scheduling, and workflow efficiency. • ✅ Ensure confidential handling of sensitive legal, financial, and business information. • ✅ Implement secure storage and organization of key documents and records. 9. Personal Life & Concierge Support • ✅ Manage personal appointments, travel, and event coordination. • ✅ Track important birthdays, anniversaries, and gift-giving occasions. • ✅ Assist in managing subscriptions, memberships, and personal vendors. ________________________________________ Qualifications & Experience • Minimum 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role. • Strong proficiency with email management tools (Fyxr.ai, MixMax), scheduling platforms (Calendly), and task management systems. • Experience in client-facing roles with a professional and empathetic communication style. • High-level organizational skills with meticulous attention to detail. • Ability to anticipate needs, think critically, and offer proactive solutions. • Excellent written and verbal communication skills. • Ability to maintain strict confidentiality and handle sensitive matters with discretion. • Comfortable working in a fast-paced, high-pressure environment with shifting priorities. • Experience with legal, financial, or consulting environments is a plus but not required. ________________________________________ Compensation & Benefits • Competitive salary based on experience and qualifications. • Fully remote position with potential for occasional in-person engagements. • Opportunities for growth, learning, and career development. • Collaborative and supportive work environment. ________________________________________ This role is designed for an individual who is ready to take full ownership of high-level administrative, financial, and executive support functions, ensuring that Angela’s professional and personal operations run seamlessly. If you’re a highly capable and strategic EA, this is an exciting opportunity to be part of a purpose-driven organization!

Keyword: Email Marketing

Price: $25.0

Email Communication Executive Support Administrative Support Draft Correspondence