Executive Assistant (Operations, Compliance, It, Marketing, Adminis...

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We are a fast-growing company seeking a high-performing Executive Assistant to support our operations, compliance, IT, digital marketing, recruitment, strategy, sales, and personal administrative tasks. This position is fully remote, and the ideal candidate is detail-oriented, tech-savvy, and proactive, with the ability to manage complex projects and daily tasks independently. Key Responsibilities 1. Compliance & Legal Support o File and track permits/licenses with relevant agencies. O Draft, proofread, and organize legal documents (contracts, lawsuits, compliance reports). O Maintain records of vehicle compliance, bonds, liabilities, and personal guarantees. 2. Operations Management o Oversee Gohighlevel (ghl) crm leads and ensure timely follow-ups. O Coordinate sales rep assignments, track performance, and manage deadlines for reassignments. O Arrange the recovery of company-owned vehicles or equipment when needed. 3. IT Oversight o Manage Office 365 user permissions and troubleshoot basic issues. O Control access on platforms like JobNimbus to ensure data security. O Oversee website and app development projects, liaising with designers and developers. O Monitor social media and LinkedIn accounts, scheduling content and providing engagement strategies. 4. Digital Marketing Coordination o Track performance of Meta (Facebook/Instagram) campaigns, monitor budgets, and suggest optimizations. O Work with designers to review graphics and branding materials, ensuring consistency. 5. Recruitment & Onboarding o Post jobs on Zoho Recruit and other platforms, screen candidates, and maintain an organized pipeline. O Coordinate the onboarding of new hires and subcontractors, ensuring compliance and account creation. 6. Strategic Coordination o Develop and update SOPs (Standard Operating Procedures). O Maintain pipelines, spreadsheets, and data for real-time insights. O Conduct research on innovative methods to optimize processes and solve problems creatively. 7. Sales & Financial Support o Schedule inspections (ITELs & ATR) and manage sales-related paperwork. O Calculate and track deferred income and WIP (Work in Progress), ensuring accurate financial data. 8. Personal Assistance o Manage email inboxes and calendars, prioritizing tasks and appointments. O Track personal receivables and liabilities, ensuring timely payments and collections. ________________________________________ Requirements & Qualifications • Experience: o 3+ years in a multi-faceted Executive Assistant or Operations role. O Proven track record supporting C-level or upper management with minimal supervision. • Technical Skills: o Proficiency with Office 365, crm/erp tools (e.g., GoHighLevel, JobNimbus, Zoho), and project management software (e.g., Trello, Asana). O Familiarity with Meta Ads and social media platforms. O Solid understanding of basic compliance and legal documentation. • Soft Skills & Characteristics: o Highly organized, detail-focused, and able to multitask effectively. O Strong analytical and problem-solving abilities. O Excellent English communication skills, both written and verbal. O Comfortable handling confidential information with integrity. • Preferred: o Background in marketing or operations management. O Experience with financial calculations (e.g., Deferred income, WIP). ________________________________________ Why Join Us? • Dynamic Environment: Work directly with senior leadership and get involved in strategic decision-making. • Professional Growth: Expand your skill set in operations, compliance, IT, and digital marketing. • Flexible Work Setup: Fully remote role with the potential for long-term collaboration. • Competitive Compensation: We recognize and reward high performance.Category: Admin SupportSubcategory: Virtual AssistantIs this a project or a position?: ProjectRequired availability: Full time

Keyword: IT Support

Price: $45.0

Admin Assistant Microsoft Excel Virtual Assistant