Media Transfer Automation System

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# Media Transfer Automation System ## Project Overview Seeking a developer to build a comprehensive media transfer automation system for a content management business serving creators and businesses. The system will streamline the process of receiving, managing, and delivering media files through various transfer methods (physical and digital). ## Business Context Our company manages media content for creators who operate subscription-based communities (initially focusing on dog trainers but expanding to other niches). These creators typically maintain ongoing relationships with their audiences through membership platforms, requiring consistent content delivery. We handle the entire workflow from receiving raw footage to editing, distribution, and publishing across platforms like MightyNetworks, Patreon, YouTube, and other subscription/membership services. Our goal is to help creators maintain regular content schedules without the technical burden of media management. ## Project Requirements ### Client Onboarding System - Professional client intake form with conditional logic - Automated follow-up communications based on client responses - Client database with tracking capabilities - Client portal for ongoing projects ### Media Transfer Automation #### Physical Media Transfer System - Integrated shipping label generation with payment processing - Two physical transfer workflows: 1. Client-to-us shipping (client provides drive) 2. Us-to-client shipping (we provide pre-formatted drive) - Tracking system for physical media in transit - Automated email notifications for shipment status updates #### Digital Transfer System - Secure upload portal integration (preferably with Frame.io) - Large file handling capabilities (100GB+) - Upload status monitoring and notification system - Folder structure automation for incoming media #### Cloud Storage & Collaboration System - Centralized cloud storage for all media assets - Team access controls with permission levels - Remote editing capabilities for distributed team - Version control for project files - Secure sharing with external editors and contractors - Automated backup and archiving system ## Project Tracking & Workflow - Status tracking from media receipt through production to delivery - Automated notifications at key workflow stages - Task generation for production team based on incoming media - Reporting dashboard for business metrics - Collaborative editing workflow for remote team members - Project assignment and workload management tools - Time tracking and productivity analytics ## Technical Requirements - Integration with Google Workspace (Forms, Sheets) - API connections to shipping providers (USPS, FedEx, UPS) - Payment processing integration (Stripe preferred) - Secure file transfer protocols - Mobile-responsive interfaces for client-facing components - Scalable architecture to handle increasing clients and media volume - Cloud storage solution with adequate bandwidth for video assets - Remote access capabilities for distributed editing team - Media asset management system with metadata support ## Ideal Technologies - Frontend: React.js or similar modern framework - Backend: Node.js, Python, or similar - Database: MongoDB, PostgreSQL, or similar - Cloud storage integration (Google Cloud, AWS) - CI/CD pipeline for ongoing maintenance - Authentication system with role-based permissions ## Deliverables 1. Complete end-to-end automation system as described 2. Admin dashboard for managing client accounts and media transfers 3. Client-facing interfaces for media submission and status tracking 4. Documentation for all systems and APIs 5. Training for team members on system operation 6. 30 days of post-launch support and bug fixes ## Timeline - System design and architecture: 2 weeks - Development of core functionality: 4-6 weeks - Testing and refinement: 2 weeks - Launch and training: 1 week ## Ideal Candidate - Strong experience with automation systems and workflow design - Previous work with media management or file transfer systems - Expertise in building payment and shipping integrations - Experience with cloud storage solutions for large media files - Knowledge of video editing workflow requirements - Understanding of remote collaboration tools and processes - Excellent communication skills and availability for regular updates - Portfolio demonstrating similar automation projects ## Project Milestones 1. System architecture and design approval 2. Client intake and communication system 3. Physical media transfer system with shipping integration 4. Digital transfer automation system 5. Complete workflow integration and testing 6. Launch and training Please include in your proposal your experience with similar systems, approach to this specific project, and any questions about the requirements.

Keyword: Web Development

Contractor Tier: Hourly: $70.00 - $85.00

Price: $70.0

Web Application AI Agent Development AI Development Web Development SaaS Development API Integration Automation Python JavaScript PHP