Executive Assistant (Remote)

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About Us: We are a dynamic and fast-growing organization looking for a highly organized and proactive Executive Assistant to support our leadership team. This is a primarily remote position, with occasional in-person participation required for major annual events. Position Overview: As the Executive Assistant, you will play a key role in ensuring smooth day-to-day operations. You will be responsible for proactive communication, calendar management, project coordination, and providing administrative support across multiple departments. We are looking for someone who is detail-oriented, tech-savvy, and thrives in a fast-paced environment. Essential Functions: Manage calendars, schedule meetings, and coordinate across time zones Monitor and respond to emails; draft and organize correspondence Prepare meeting agendas, take notes, and follow up on action items Assist with project management and track deliverables Plan travel arrangements and coordinate logistics Organize digital files and maintain internal documentation Conduct light research and compile reports or presentations Serve as a point of contact for clients, vendors, and internal team members Support basic bookkeeping and invoice tracking Occasionally assist with personal assistant tasks as needed Core Competencies: Strong proactive communication and initiative Excellent organizational skills and attention to detail Professional written and verbal communication Ability to handle sensitive information with confidentiality and discretion Tech proficiency (Google Workspace, Microsoft Office, Zoom, Slack, ClickUp) Effective time management and problem-solving skills Primary Tasks Include: Email and phone communication management (VOP system) Daily operations coordination and community management (Circle platform) Managing AR/AP tracking and expense reporting Social media comment management (Instagram, YouTube, LinkedIn) Documenting and updating processes (flowcharts, SOPs) Supporting the Operations Manager as needed Supervisory Responsibilities: Coordinate team and marketing call agendas Support broader community management initiatives Work Environment: Primarily virtual role with required stable WiFi connection Occasional in-person attendance for key annual events Required Experience: Prior Executive Assistant experience Preferred Experience: Organizational and operational management experience Please note that the responsibilities and activities may evolve based on the needs of the business. Interested? If this opportunity sounds like a fit for you, we’d love to hear from you! Please send your resume and a brief introduction, and we’ll be in touch to schedule next steps.

Keyword: Market Research

Price: $9.0

Administrative Support Executive Support Email Communication Communications Scheduling Virtual Assistance