Executive Secretary for International Company (Vietnam-Based)

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**Job Description: Executive Secretary** MUST LIVE IN HANOI We are excited to announce an exceptional opportunity for a talented and experienced Executive Secretary to join our esteemed foreign-based company operating in Vietnam. Our organization prides itself on delivering outstanding results and maintaining high standards of professionalism, and we are looking for an individual who shares our commitment to excellence. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to managing a wide range of administrative tasks. As the Executive Secretary, you will play a crucial role in ensuring the smooth and efficient operation of our office, providing vital support to our executives and team members. **Key Responsibilities:** - **Scheduling and Coordination:** You will be responsible for managing complex calendars, scheduling meetings, and coordinating appointments across different time zones. This includes liaising with internal teams and external stakeholders to ensure that all parties are informed and prepared for meetings. - **Correspondence Management:** You will handle a variety of correspondence, including emails, phone calls, and written communications. This will require you to draft, edit, and proofread documents to ensure clarity and professionalism. You will act as a primary point of contact for both internal and external stakeholders, representing the company with integrity and professionalism. - **Project Coordination:** Assisting with project management will be a key part of your role. You will help track project timelines, deadlines, and deliverables, ensuring that all team members are aligned and that projects are progressing smoothly. Your ability to anticipate needs and follow up on action items will be essential to the success of these initiatives. - **Office Management:** You will assist in the overall management of the office environment, ensuring that it remains organized and efficient. This may involve maintaining office supplies, managing equipment, and supporting the onboarding process for new employees. - **Reporting and Documentation:** You will be responsible for preparing reports, presentations, and other documentation as required by executives and team leads. Strong analytical skills and attention to detail will be crucial in ensuring the accuracy and effectiveness of these materials. - **Event Planning:** Occasionally, you will be tasked with organizing company events, meetings, and conferences, which will require strong planning and coordination skills. You will work closely with other departments to ensure that events run smoothly and meet the expectations of attendees. If you are detail-oriented, highly organized, and thrive in a dynamic work environment, we want to hear from you! We are looking for a candidate who is adaptable, capable of managing multiple priorities, and able to work independently while also being a collaborative team player. **Qualifications:** - Proven experience as an Executive Secretary or in a similar administrative role, preferably within a multinational organization. - Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other productivity tools. - Excellent verbal and written communication skills in both English and Vietnamese. - Ability to maintain confidentiality and handle sensitive information with discretion. - Strong problem-solving skills and the ability to work under pressure and meet tight deadlines. We offer a competitive salary, comprehensive benefits, and a supportive work environment where your contributions make a significant impact. If you are ready to take on this exciting challenge and grow your career with us, please submit your application today!

Keyword: Event Planning

Price: $30.0

Draft Correspondence Communications Administrative Support Executive Support Email Communication Creative Strategy Following Procedures Sourcing Leadership Skills