Virtual Administrative Assistant

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Virtual Administrative Assistant to Landscape Architect Are you interested in working with a creative, energic team of landscape architects? We are looking for a virtual administration assistant to support our growing landscape architecture practice. Position Summary: We are seeking an organized, detail-oriented, and proactive Virtual Administrative Assistant to join our growing team. The ideal candidate will provide essential administrative support to our principal landscape architect and the larger team, ensuring smooth day-to-day office activities. This position offers an excellent opportunity to gain experience in the landscape architectural design industry and contribute to a dynamic, client-focused team. Key Responsibilities: Provide administrative support to the principal landscape architect and other staff. Schedule and coordinate meetings, appointments, and events for clients and team members. Handle incoming client communications, including emails and inquiries. Assist in the preparation of documents, reports, and presentations for client meetings. Prepare and process client onboarding paperwork, forms, and documentation. Handle basic office functions such as filing, data entry, and document management. Support the team with additional administrative tasks as needed to ensure efficient operations. Qualifications: Minimum of 1-2 years of experience in an administrative role. Excellent written and verbal communication skills, with the ability to convey information clearly and professionally. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with Adobe InDesign Familiarity with Monograph software for Quickbooks Strong problem-solving skills, with the ability to work independently and take initiative. Highly professional demeanor, with exceptional interpersonal skills and the ability to interact effectively with KZLA team. Strong organizational and time-management skills, with the ability to multitask and prioritize effectively. Positive, client-oriented attitude, with a commitment to delivering high-quality service. About KZLA: Kyle Zick Landscape Architecture, Inc. (KZLA) is a dynamic eight-person landscape architecture firm that, while small in size, is expansive in vision. KZLA is dedicated to delivering high-quality design and personalized service, with a portfolio that spans public parks, conservation lands and trails, academic campuses, corporate sites, tactical urbanism, and historic landscapes. Our clients include municipalities, museums, colleges and universities, the National Park Service, private developers, and collaborative consultants. As designers, makers, and hands-on professionals, we approach each project with creativity and passion, addressing both the functional and aesthetic needs of the space. We are committed to creating meaningful, sustainable environments that enrich communities, restore natural landscapes, and inspire connection. While we take our work seriously, we don’t take ourselves too seriously.

Price: $20.0

Virtual Assistance Email Communication Administrative Support Communications File Management Executive Support Scheduling